ACS JOB DESCRIPTIONS: OFFICE ASSISTANT

ACS is always looking for guys and gals who want to grow with us as am Office Assistant.  We offer flexible hours, good pay and a chance for advancement .

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Job Title: Office Assistant.  Your Immediate Supervisor is The Office Manager.

If your Team Lead is unavailable, next in charge is the on-duty Business Owner.

What is an Office Assistant Expected To Do?

Job Summary: Assist Office Manager with miscellaneous duties such as filing, scheduling, posting schedules, invoicing, researching products and equipment, re-stocking supplies, checking/correcting employee time sheets, general organization, etc.

Minimum Qualifications: Previous office experience a plus. Internet skills including use of emails, group messaging and data collection. Knowledge of MS Office, Jobber, and Quick Books beneficial. Fluent in speaking, reading, writing English to communicate with clients and coworkers. Flexible, friendly, and out-going. Must be able to work with little supervision. Ability to organize, plan, and prioritize work.

Major Job Duties and Responsibilities:
Answer phones and transfer to the appropriate staff member.   Take and distribute accurate messages.   Greet public and clients and direct them to the correct staff member.   Monitor incoming email and answer or forward as required.   Prepare outgoing mail for distribution.   Scan and copy documents.   Maintain office filing and storage systems.   Update and maintain databases such as mailing lists, contact lists and client information.   Retrieve information when requested.   Update and maintain internal staff contact lists.  Type documents, reports and correspondence.   Co-ordinate and organize appointments and meetings.   Assist with event planning and implementation.   Monitor and maintain office supplies.   Ensure office equipment is properly maintained and serviced.   Perform work related errands as requested such delivering supplies to a work site.  Keep office area clean and tidy.

ACS appreciates you for taking the time to look and consider working with us.  We’d love to have you join us.

Click Here To Apply